Under close supervision, performs the daily operations of the Assessor's office in documenting ownership of real and unsecured/business property, posting and correcting values, preparing correspondence; analyzing legal documents; determining reappraisal for property taxes, and reviewing legal descriptions.
Note: A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant's education, training and experience may be evaluated. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process. All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application. "See Resume" is not an acceptable response for any supplemental question.
Essential Job Functions
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
- Examines and processes legal documents pertaining to technical transfers of title on property records; verifies information; determines from documents and real estate history if property is subject to reappraisal; determines if change of ownership has taken place according to examination of chain of title and interpretation of applicable laws; researches chain of title to real property; initiates roll corrections as necessary to adjust value and change assessments.
- Receives, reviews and sorts transfer documents; retrieves files and checks validity of events; compares data for accuracy; critiques worksheets for special handling requirements; performs required title changes on appraisal record.
- Acts as liaison between citizens and Assessor's Office in the instruction and use of public computer terminals, parcel maps and assessor forms to complete transfer process.
- Reads and interprets maps; assists public with identifying parcel numbers and location of parcels.
- Performs routine clerical functions such as typing, filing, copies, cash register, fax machine, microfiche and other office equipment; receives, stamps and distributes office mail.
- Performs administrative duties; composes letters; contacts tax payers, their legal representatives and title companies regarding incorrect legal descriptions; verifies addresses and makes note of discrepancies in chain of title or percentages held by owners; provides instructions in completion of vital forms including title transfers, property statements and tax exemptions.
- Performs other related duties as assigned.
- High school diploma or GED certificate equivalent.
- One (1) year of clerical work experience; appraisal and assessor system experience preferred.
- Associate's degree or a Certificate of Achievement in Computer Applications, Business Management, Office Assistant or Legal Office Assistant from an accredited college or university may be substituted for the required experience.
- A valid State of California driver's license may be required.
Environmental Factors and Conditions/Physical Requirements
- Work is performed in an office environment.
- May be required to lift and carry items weighing up to 50 pounds.