Senior Secretary, Salinas, California

Position Description Open Date: Monday, February 22, 2021
Final Filing Date: Friday, March 5, 2021

SUMMARY OF POSITION

Monterey County Health Department, Natividad Medical Center and Monterey County Probation are seeking applicants to fill a number of vacancies in the Senior Secretary classification.

Monterey County Health Department, Behavioral Health Bureau:
The Senior Secretary position provides support to the Deputy Director of Behavioral Health, Child and Adolescent Division. The Secretary performs a variety of clerical and administrative support duties: drafts, formats correspondence, reports, research, statistical information and other finished copy for local and state agencies, assists in the preparation of agendas and minutes, schedules appointments, maintains calendars, answers telephones, refers calls, organizes and maintains files/records, prepares claims and work order for the Teams.

Natividad Medical Center
Natividad Medical Center is seeking a Senior Secretary to work in the Human Resources Office to assist the Assistant Administrator for HR and departmental leadership with a variety of complex clerical and secretarial duties.

Monterey County Probation
The Monterey County's Probation Department is seeking a Senior Secretary to provide reception coverage for the Administrative Office of the Chief and back-up assistance for the Administrative Secretary that supports the Chief Probation Officer. This position will also provide assistance to the Program Manger and Training Unit.

This position requires advanced secretarial skills to perform complex tasks, proficiency in using Microsoft Office software as well as excellent written and verbal communication skills. Due to the variety of assignments this position requires high level of initiative, independence and collaboration for the responsibilities assigned.

The eligible list established from this recruitment process will be used to fill the current positions and may be used to fill future vacancies county-wide as they arrive.

Examples of Duties THE IDEAL CANDIDATE

Will have a proven track record demonstrating the following knowledge, skills, and abilities:

• Clerical work procedures and office routines associated with general secretarial responsibilities
• Formats for business letters, correspondence, and reports
• Type a minimum of 50 words per minute
• Ability to select, understand and apply regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions
• Independently initiate, prioritize and perform or solve work problems related to deviations in work assigned to meet fixed or fluctuating deadlines and achieve work objectives
• Coordinate the assembly and submittal of large quantities of information from multiple sources
• Orally communicate in person and on the telephone
• Establish and maintain cooperative working relationships with those contacted through the course of work
• Take and transcribe notes or minutes of meetings

Characteristics of the ideal candidate:

• Excellent customer service skills
• Excellent written and verbal communication
• Independent worker
• Strong team player
• Detail oriented
• Initiative
• Meets deadlines/prioritization
• Time management skills
• Deals well with ambiguity

d travel reservations.

Examples of Experience/Education/Training EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING:
The knowledge, skills and abilities listed above may be acquired through various types of education, training, and/or experience, typically:

Four years of progressively responsible clerical/secretarial experience equivalent to the levels of Typist Clerk II and Senior Typist Clerk in Monterey County
OR

One year of journey level secretarial experience equivalent to the class of Secretary in Monterey County

Additional Information Conditions of Employment:
As a condition of employment, the incumbent will be required to:

• Be available to work a flexible schedule including evenings, weekends, holidays and during times of disaster or emergency.
• Successfully pass an extensive background investigation to the satisfaction of the Appointing Authority with the ability to be bonded. The Health Department will conduct thorough background and reference checks which include a Department of Justice fingerprint check. The Applicant will be required to execute a consent and waiver for the background investigation.
• Possess and maintain a valid California Class C Driver's License with a satisfactory driving record.

For a complete job description please visit https://www2.co.monterey.ca.us/pages/hr/class-specs/80A32.pdf

APPLICATION & SELECTION PROCEDURES TO APPLY : Submit the following to the Monterey County Health Department, Human Resources Division, 1270 Natividad Road, Salinas, CA 93906 by the final filing date : Friday , March 5, 2021

• Monterey County Employment Application form
  
• Responses to the Supplemental Questions
  

Or apply on-line at https://www.governmentjobs.com/careers/montereycounty

Resumes may be submitted, but will not be accepted in lieu of required application materials .

Application materials will be competitively evaluated. Those applicants who are determined to be most appropriately qualified will be invited to participate further in the process. To further assess applicant's possession of required qualifications, this examination may include an oral examination, pre-exam exercise, performance exercise, performance exam, and/or written examination.

For more information or to receive application materials, contact the Health Department Human Resources Division at 831-755-4519.

SPECIAL NOTE:

• If you believe you possess a disability that would require test accommodations, please call the Health Department Human Resources Office at 831-755-4519.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States.
• If you are hired into this classification in a temporary position, your salary will be hourly and you will not be eligible for the benefits listed below.

BENEFITS:
The County offers an excellent benefits package (J Bargaining Unit) The County of Monterey offers a premium benefit package. A summary of benefits for this position can be viewed on the County website. This information is intended to provide you with a general summary of benefits available and is not legally binding. The benefits listed in the Monterey County Personnel Policies & Practices Resolution or "J" MOU prevails over this listing.

See https://www.co.monterey.ca.us/home/showpublisheddocument?id=78044 for more information (J Bargaining Unit Benefit Summary Sheet.)

EQUAL OPPORTUNITY
Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for persons with disabilities. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-4502.
Closing Date/Time: 3/5/2021 11:59 PM Pacific