Contracts Unit Management Analyst-Behavioral Health & Recovery Services (Open & Promotional), Redwood City, California

Created 10/30/2021
Employer County of San Mateo, CA
Reference 474261
Job Type Full Time
Country United States
State California
City Redwood City
Salary $8,307.87 - $10,386.13 Monthly
Description
Note: This recruitment schedule was amended on November 10, 2021 to extend the Final Filing Date. This recruitment has been changed to "Continuous."

San Mateo County Health is seeking an experienced individual for the position of Contracts Unit Management Analyst-Behavioral Health & Recovery Services.

The current vacancy is in the Behavioral Health and Recovery Services (BHRS) Division located in San Mateo, but will occasionally travel/drive within the County to attend meetings and perform duties of the job.

The Contracts Unit Management Analyst will perform a variety of technical tasks in the Contracts Unit of BHRS. Primary tasks shall include: the development of complex, detailed contracts with service providers and related documents; track financial data; provide analysis and project spending for contracted services; process invoices for contract payments; support the development of the contract and BHRS budgets; develop Requests For Proposals (RFP) and facilitate the RFP process through to the selection of provider(s); prepare and present analysis regarding bed monitoring/usage; support the preparation of and present analysis for the BHRS cost report; proofread contract financial sections for accuracy prior to execution; follow administrative policies, and coordinate contract functions with the Contracts Manager and BHRS Program management.

This Management Analyst will develop and maintain a tracking system to examine spending for contract services and provide quarterly analysis and recommendation reports to program staff; negotiate and develop specific contract agreements for service providers in compliance with State agencies, County, Health System and BHRS contracting policies and procedures; assist staff and contractors to complete the contract development process; provide information to contractors and staff regarding contract requirements; take lead on the implementation of contract management systems to insure compliance with program goals; maintain professional and technical knowledge by attending educational workshops and trainings; and supervise administrative support staff, as related to contract development.

The ideal candidate will possess:
  • Experience in complex contract management, including negotiations, development, writing and monitoring.
  • Excellent technical writing, editing, and proofreading skills.
  • Experience conducting a complete RFP process.
  • Experience in fiscal budgeting, fiscal reporting and management.
  • Ability to facilitate meetings and present information to management.
  • Excellent provider and internal staff support.
  • High problem-solving skills; exercising independent judgment.
  • Demonstrates attention to detail in processes and execution of work.
  • Proficient in computer systems and programs; specifically Microsoft Word, Excel and Access; familiarity with OFAS, the County's financial system.
  • Excellent verbal and written communication skills.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help,
term, unclassified, and regular classified vacancies.
Qualifications
Knowledge of:
  • Project and/or program management, analytical processes, and report preparation techniques.
  • Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
  • Principles of mathematical and statistical computations.
  • Research and reporting methods, techniques, and procedures.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Principles and practices of public administration as applied to operational unit and program administration.
  • Principles and practices of county management and government.
  • Sources of information related to a broad range of county programs, services, and administration.
  • Basic principles, practices, and procedures of funding sources and grant funds disbursement.
  • Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
  • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
  • Record keeping principles and procedures.
  • Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

Skill/Ability to:
  • Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
  • Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
  • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
  • Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
  • Evaluate and develop improvements in operations, procedures, policies, or methods.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
  • Establish and maintain a variety of filing, record keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Plan, organize, and carry out assignments from management staff with minimal direction.
  • Plan and conduct effective management, administrative, and operational studies.
  • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
  • Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.

Application/Examination
Open and Promotional. Anyone may apply. Current County of San Mateo employees and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help or term position prior to the final filing date will receive five points added to their final passing score on this examination.

A supplemental application questionnaire must be submitted in addition to the standard San Mateo County employment application. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the County of San Mateo Human Resources Department.

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the
"Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.

~ TENTATIVE RECRUITMENT SCHEDULE ~
Final Filing Date: Continuous



The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions.

We are proud to be an Equal Employment Opportunity Employer.

HR Contact: Yvonne Alvidrez (102821) (Management Analyst - D181)

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