Office and Administrative Specialist, Intermediate / Health Information Management System Specialist, Anoka, Minnesota

Created 11/24/2021
Employer Minnesota Department of Human Services
Reference 11414212
Job Type Full Time
Country United States
State Minnesota
City Anoka
Zip 55303
Salary Competitive
Job Class: Office and Administrative Specialist, Intermediate

Working Title: Health Information Management System Specialist
  • Who May Apply: Open to all qualified job seekers
  • Date Posted: 11/18/2021
  • Closing Date: 12/02/2021
  • Hiring Agency/Seniority Unit: Human Services Dept / DHS Anoka Metro Trt Ctr AFSCME
  • Division/Unit: Direct Care and Treatment / Mental Health and Substance Abuse Treatment Services
  • Work Shift/Work Hours: Day Shift, 8:00 a.m. - 4:30 p.m.
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range: $17.66 - $23.41 /hourly; $36,874 - $48,880 /annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 206 - Clerical/AFSCME
  • Work Area: DCT HIMS Anoka
  • FLSA Status: Nonexempt
  • Connect 700 Program Eligible: Yes

Job Summary

Anoka Metro Regional Treatment Center (AMRTC) is a secure inpatient psychiatric hospital serving adults with mental illness in a large, campus-based setting. The population also includes individuals civilly committed for specialized care, such as competency for criminal court (Rule 20), emergency 48-hour bed holds, and co-occurring mental illness/chemical dependency. Located just 15 minutes north of the Twin Cities metro, this modern facility offers compassionate, person-centered care in a pleasant environment appreciated by patients and employees alike.

The Health Information Management Services team at the Anoka Metro Regional Treatment Center (AMRTC) is seeking a dynamic Electronic Health Records Specialist to join our team! As an Electronic Health Records Specialist, you will work closely with facility staff in regard to compliance with HIMS policies and procedures.

Primary Responsibilities Include:
  • Maintaining accurate medical records in accordance with applicable standards and requirements.
  • Responding to requests for information requested by external entities including law enforcement agencies.
  • Reviewing authorizations for the release of information requests to ensure that patient information is protected and responses are timely, accurate and compliant.
  • Perform HIMS related work as needed and required so medical records, admissions, and other necessary functions are carried out efficiently and effectively.
  • Managing the facilities patient reporting process to maintain accurate patient census records.
  • Processing electronic clinical and legal patient information by charting and scanning medical record and legal documents using the Electronic Health Record.


Minimum Qualifications
  • Customer Services skill sufficient to communicate information to clients, including phone calls and walk-in contacts in helpful and courteous manner.
  • Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
  • English Language skills sufficient to sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records.
  • Math skills sufficient to add, subtract, divide, and calculate averages.
  • Physical Demands of this position include standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort and file documents.
  • Specialized Terminology including medical terminology or coding; document management; scanning, indexing and quality control.
  • Spreadsheets skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
  • Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.
  • Word processing skills sufficient to develop and modify a variety of correspondence, records and reports; develop forms and charts.

Preferred Qualifications

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

The individual(s) selected for this position are required to attest to and provide proof of COVID-19 vaccination by their first day of employment, per federal requirements. The individual(s) selected for the position may request an accommodation if they are unable to receive a COVID-19 vaccination due to: (a) a recognized medical condition for which a COVID-19 vaccine is contraindicated; or (b) an objection based upon a sincerely held religious belief, practice, or observance. For additional information about this COVID-19 vaccination requirement, contact Brooke Newfield in DHS Human Resources at . Please do not email or provide any proof of vaccination with your application/resume. This information will be collected from you if you are hired for this position.

Application Details

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

Our mission as an employer is to actively recruit, welcome and support a workforce, which is diverse and inclusive of people who are underrepresented in the development of state policies, programs and practices, so that we can support the success and growth of all people who call Minnesota home.

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 .

For additional information about the application process, go to .

CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To be considered under this legislation you must submit all documentation before the closing date.


If you have questions about the position, contact Nicole Bauer at .

If you are a Connect 700 applicant please email your certificate and job posting ID# 47696 to Brooke Newfield at by the position close date.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services' ADA Coordinator at 651-431-4945 or for assistance.


The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email . Please indicate what assistance you need.

Browse similar jobs

View all

Get New Jobs By E-Mail