Administrative Program Officer I, Oklahoma

Created 11/25/2021
Employer Oklahoma State Department of Health
Reference 479771
Job Type Full Time
Country United States
State Oklahoma
Salary Up to $52,000.00 based on education and experience.
Introduction



The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries.
OSDH is seeking a full-time Administrative Program Officer I providing support to the Community Health Admin Department. This is an Unclassified position (PIN#34004351) in state government, located in Oklahoma, OK. OSDH offers a comprehensive Benefits Packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here]. The annual salary for this position is up to $52,000.00 based on education and experience.

Position Description:
Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities.

Duties include, but not limited:
•Assists in monitoring the financial portion of grants. Advises/assists CHD programs and local county health departments on multiple on-going grant awards.
•Assists in the implementation of a new billing process in order to maximize reimbursement of eligible services offered by OSDH.
•Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
•Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
•Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
•Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
•Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
•Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.
•Drafts policies and procedures, and develops contract or grant proposals.
•Reviews proposed legislation and recommends changes; may act as legislative liaison.
Other Duties
•Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
•Works effectively in team environment, participating and assisting their peers.

Knowledge, Skills, and Abilities:
At this level employees are assigned responsibilities which are limited in size or scope involving the supervision, direction, management, coordination, or implementation of various programs or functions within an agency. This may include professional or supervisory level work with responsibility for an important component of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management, or performing highly specialized executive level administrative support functions and activities.

Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; and of federal and state laws and regulations relating to administration of assigned programs. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.

Physical Demands and Work Environment:
This position requires long period of sitting and daily use of computer and phone. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level.

MINIMUM QUALIFICATIONS

Education and Experience requirements at this level consist of a bachelor's degree AND one year of professional or technical administrative* experience in business or public administration; OR an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.
*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

NOTES

REQUIREMENTS:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE

Please read instructions carefully and include all required documents when you submit your application.


No additional information will be accepted after the application has been submitted.


Closing Date/Time: Continuous

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