TPWD - Administrative Assistant II (Assistant Office Manager), Wills Point, Texas

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Administrative Assistant I-VI

Army

15P, 42A, 56M, 68G, 420A

Administrative Assistant I-VI

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Administrative Assistant I-VI

Coast Guard

YN, PERS

Administrative Assistant I-VI

Marine Corps

0100, 0111, 3372, 3381, 6046, 0170, 4430

Administrative Assistant I-VI

Air Force

3F5X1, 8A200

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/jobs/veterans/

BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

GENERAL DESCRIPTION

Performs routine (journey-level) administrative support work. Under the direction of the Office Manager, this position is responsible for performing routine administrative support functions for Lake Tawakoni State Park. Assists with the daily operation of the business office, including Texas Parks and Wildlife Department (TPWD) Fiscal Control Policy, customer camping and day use registrations, daily revenue reconciliation, ensures accuracy and completeness for fiscal and financial records, and prepares correspondence/reports. Provides quality customer service and information to park visitors and general public. Assists with training and mentoring of administrative staff. Monitors and provides guidance to other staff as a team lead. Assists with the daily operation and business activities of the Park Store and performs purchasing activities in compliance with established procedures. Serves as the Park Administrative Officer on weekends or in the absence of the Office Manager. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.



Qualifications:

MINIMUM QUALIFICATIONS

Education:

Graduation from High School or GED.

Experience:

Two years experience performing administrative support duties.

Licensure:

If driving is required, applicant must possess a valid State driver's license.

PREFERRED QUALIFICATIONS

Experience:

Experience in basic accounting, correspondence, recordkeeping, customer service, and/or public relations;

One year experience using personal computers and various software packages, such as MS Word, Excel, and Oracle;

One year experience functioning as a Team Lead;

One year experience working with Texas State Parks or closely related field.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of general office procedures;

Knowledge of administrative and clerical procedures;

Knowledge of basic mathematics;

Knowledge of cash management, accounting, auditing, and revenue reporting concepts;

Skill in using MS Word, Excel, and Outlook;

Skill in using Oracle;

Skill in effective verbal and written communication;

Skill in using standard office equipment;

Skill in providing quality customer service in a professional and courteous manner;

Skill in establishing and maintaining effective work relationships with co-workers and

work related contacts;

Skill in training others;

Skill in making independent, sound, and timely decisions;

Skill in capturing and entering budget expenditures on spreadsheets;

Skill in planning, assigning, and/or supervising the work of others;

Ability to work as a member of a team;

Ability to work independently with little or no supervision;

Ability to accurately handle cash and account for revenue collected;

Ability to maintain strict confidentiality;

Ability to prepare and maintain detailed records, files and reports;

Ability to maintain flexibility and work with frequent interruptions and multiple changing

priorities;

Ability to plan, assign, and coordinate the work of others;

Ability to implement administrative procedures;

Ability to interpret rules, regulations, policies, and procedures;

Ability to perform manual labor, including lifting supplies and materials up to 20 lbs.;

Ability to conduct work activities in accordance with TPWD safety program.

WORKING CONDITIONS

Required to work 40 hours per week, including various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays, and holidays;

Required to adjust to changing schedules;

Required to perform manual labor, including lifting supplies and materials up to 20 lbs.;

May be required to operate a State vehicle;

Required to travel 5% with possible overnight stays;

Must conform to TPWD dress and grooming standards, work rules, and safety procedures;

Non-smoking environment in State buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER


Closing Date: Mar 31, 2023, 10:59:00 PM