Staff Assistant - Program Management Division - Department of Transportation & Infrastructure, Denver, Colorado

About Our Job

The Department of Transportation and Infrastructure (DOTI), through its employees, enhances the quality of life in Denver by efficiently delivering effective, high quality, safe and equitable public infrastructure and services, including transportation planning, design and construction; major projects, maintenance of streets, bridges and storm and sanitary sewers; residential trash, recycling and compost collection; and oversight and regulation of use of the public right-of-way including on-street parking. We employ a culture of safety throughout the department to strengthen workplace health and organizational performance.

For more information, please visit www.denvergov.org/DOTI

DOTI’s Commitment to Equity:

• DOTI is committed to providing attention and resources to the areas, assets, and people of the city with the greatest need. Through equitable contracting, equitable investments, and equitable workforce development.
  
• DOTI’s culture revolves around four key principles: (1) Invest in Our People, (2) Operate with Discipline, (3) Use Data to Drive Decisions, and (4) Deliver Results.
  

The DOTI Program Management Division (PMD) is responsible for DOTI’s capital delivery and other city-wide initiatives. This includes supporting DOTI program and project managers delivering hundreds of individual projects. Our division also leads unique, DOTI-wide projects and policy development as needed. Our group’s two core functions are bringing Transparency and Performance & Program Quality and Standards to DOTI business.

PMD is seeking a Staff Assistant to perform operations support work. This is an opportunity to support the team that oversees major program and project delivery, implements enterprise initiatives, oversees project governance, in charge of project delivery tools and reporting, participates in training and mentorship, and maintains inter government relationships. All with an overarching goal of ensuring the timely and efficient delivery of DOTI projects for the City and County of Denver.

As a Staff Assistant, you will be expected to:

• Provide administrative support to the Director and Managers.
  
• Routinely process highly confidential and sensitive personnel records in a professional and confidential manner
  
• Assist team members with general administration and documentation distribution.
  
• Assist teams as Agency Analyst, Recruiting Coordinator and with new hire on boarding.
  
• Develop, test, and implement procedures and best practices to facilitate coordination of operational efforts to maximize communications and overall operational effectiveness.
  
• Assist organization s with the coordination and procurement of training, personal protection equipment, technology, travel, and supplies.
  
• Navigate Workday to create requisitions, receipt invoices, order supplies, PCARD reconciliation, and related financial reporting.
  
• Create, maintain, and distribute monthly reports, forms, informational documents, and spreadsheets.
  
• Coordinate, plan, and schedule meetings, events, and activities for staff
  
• Coordinate and track Online training compliance for the team
  
• Provide occasional assistance to DOTI’s Executive Assistant as needed
  

While the full pay range of this Job Classification is $23.48-$35.22 per hour, our target hiring salary for this position is between $23.48- $29.35 per hour, depending on experience and qualifications.

About You

Our ideal candidate will have:

• A positive, client-service focused attitude, and self-motivated work ethic
  
• Ability to create strong relationships in a diverse work group
  
• Ability to maintain a high level of confidentiality
  
• Strong verbal and written communication skills
  
• Strong problem solving and organizational skills - ability to simultaneously manage multiple priorities
  
• Experience working in a municipal government setting and knowledge of office processes such as document handling, drafting communications, and filing
  
• Excellent MS Office skills (Word, Excel, PowerPoint)
  
• Experience in a project management setting
  
• Workday (system) skills preferred but not required
  
• Document control experience is preferred
  

We realize your time is valuable. While our ideal candidate qualifications are listed above, please do not apply if you do not have at least the minimum qualifications listed below.

• Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate.
  
• Experience Requirement: Four (4) years of experience performing specialized and/or technical office support work of the type and at the level of Administrative Support Assistant IV.
  
• Education/Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year experience.
  
• License/Certifications: None
  

About Everything Else

Job Profile
CA1002 Staff Assistant
To view the full job profile including position specifications, physical demands, and probationary period, click here .

Position Type
Unlimited

Position Salary Range
$23.48 - $35.22

Starting Pay
Based on Experience and Education

Agency
Dept of Transportation & Infrastructure

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

For information about right to work, click here for English or here for Spanish.