Position Overview

Apply cash and wires/EFT receipts, open mail, scan checks, process credit card transactions, apply credits on accounts, write off Sales Tax issues/bad debts, balance back to bank daily, and assist with interim audits.

Responsibilities Include:

• Independently applies cash from multiple sources (Wire/EFT, Mailed in Checks, and Credit Cards) to the ERP and ties back to the bank on a nightly basis.
• Researches and resolves any discrepancies of remittances provided from what is in the ERP with Customer and/or AR Specialist on the account.
• Clearly notates customer deductions and let’s AR Specialist know to research validity of the deductions.
• Maintains knowledge of customer payment portals for payment remittance details.
• Maintains organized files of daily posting and balancing for ease of researching issues and formal any audit requests.
• Confidently challenges requests that are questionable to ensure company policies and procedures are being followed.
• Proactively participate in company efforts to achieve both departmental and company goals.
• Maintain formal cash application policies, procedures, and system updates ensuring related business activities are executed with a strong discipline surrounding internal controls.
• Highly focused on accuracy, data entry validation, check totals/balancing, and audit controls.
• Support Manager with key performance metrics and problem resolution with adhoc analysis and projects.
• Ability to research and appropriately apply offsets related to short-payments, sales tax and non-compliance charges.
• Evaluate cash application system to ensure cash application appropriately translated to the company financials according to GAAP, Sarbanes-Oxley and Internal Audit controls.
• Effectively communicate significant customer collection, cash application, or other material issues affecting the company’s financials.
• Operates within department policy/company policy guidelines using independent judgment in achieving assigned objectives.

The ideal candidate will have:

• High school diploma or general education degree (GED); and three to five years of related experience and/or equivalent combination of education and experience.

• Ability to read and interpret documents such as procedure manuals, short correspondence and memos. Ability to write routine reports and correspondence.

• Communicates internally with all departments in the corporate office, and externally with vendors, and terminals.

• Proficient personal computer skills including electronic mail, database, word processing, spreadsheet, etc.

• Preferred knowledge of AS/400, Microsoft Office Suite especially Excel.

• Proficient typing, filing and excellent ten key skills, MS Office Suite (Excel) is preferred.

• Ability to calculate amounts such as discounts, interest, add, subtract, multiply and divide whole unit numbers.

This position offers a competitive starting salary and comprehensive benefits program.

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