McCarthy Building Companies, Inc.
High level administrative support to the Human Resources department, including HR Vice Presidents and Director on the Corporate Human Resources Team.
Reporting & Working Relationships:
- Supports the overall HR department, members of HR leadership and teams as assigned
- Supports and interacts with all members of the department
- Interacts regularly with other region executives and corporate department heads
- Works closely with other admins throughout the office
- Works closely with front desk receptionist
- Reports to Vice President of Total Rewards
Key Responsibilities:
- Assist and support the department in preparing for meetings, including meeting materials, keeping track of meeting progress and follow up items and preparing/revising correspondence and other documents, as necessary
- Coordinate department activities and event planning, including presentation support and design
- Plan, organize, and execute a wide range of events, including but not limited to corporate meetings, conferences, and social gatherings
- Coordinate all aspects of event logistics, including venue selection, catering, audiovisual equipment, transportation, accommodations, and vendor management
- Oversee on-site event operations, including setup, registration, guest services, and troubleshooting to guarantee a positive attendee experience
- Evaluate event success and gather feedback for continuous improvement, analyzing key performance metrics, and adjusting strategies as necessary
- Schedule, plan and coordinate internal meetings, lunches/dinners, interviews, video conferences and conference calls
- Compose and produce a variety of business correspondence, communications, reports, confidential documents and/or forms
- Track, maintain and report on various data to support leadership team
- Negotiate and administer contract and/or agreements
- Prepare and process expense reports
- High- level calendar and schedule management
- Coordinate travel flights and accommodations
- Review and reconcile office and vendor invoices
- Order office supplies as needed
- Other tasks and duties as assigned
Qualifications:
- 3-5 years of administrative support experience
- Able to assist multiple team members with competing priorities and meet deadlines
- Due to the sensitive nature of this position, a demonstrated ability to maintain the highest levels of confidentiality, integrity and discretion is critical
- High proficiency with Outlook, Word, Excel, PowerPoint and various Adobe programs
- Experience in working in a fast-paced environment with the ability to meet daily deadlines
- Ability to adapt to changes effectively, maintaining composure and flexibility
- Strong problem solving skills and a proactive approach to overcoming challenges
- Strong attention to detail and solid follow through
- Ability to write and communicate effectively
McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.
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